Apply for a Reception Year Place at Infant or Primary School or a Year 3 Place at Junior School for September 2018

If your child lives in Nottingham city and is due to start reception year in September 2018*, or they are currently in year 2 at an infant school and will be transferring to junior school** in September 2018 you will need to apply for a school place. The closing date for applications was 15 January 2018.

*Children who reach age 4 between 1 September 2017 and 31 August 2018 will start school in September 2018.
**Children who reach age 7 between 1 September 2017 and 31 August 2018 and are in year 2 at infant school will transfer to junior school in September 2018. Children in year 2 at primary school will stay at that school until they are 11 and this information does not apply.

You still need to apply a school place, even if:

  • You have already approached a school about a school place
  • You have put your child's name down at a school, or
  • Your child goes to a nursery with a linked infant or primary school

National Offer Day

Applications Received By 15 January 2018

The national offer day for primary school applications is 16 April 2018.

If you applied online, you will receive an email on 16 April notifying you of the outcome of your application (unless you indicated on your application you do not want to receive the decision by email). A decision letter will be posted to those applicants who applied using a paper application form or indicated they did not want to receive the decision by email, on Monday, 16 April 2018 by second class post. Letters should be received by 18 or 19 April.

Please do not telephone or visit the School Admissions Team for your decision as these will not be given verbally, regardless of the circumstances; you must wait for your email or letter to arrive. We will only reprint decision letters not received by Monday, 23 April 2018, so if you have not received your letter do not contact us for another copy until after 22 April.

Our telephones are extremely busy after national offer day, so please be patient if you are trying to contact us.

If your email states ‘not offered’ for a school ranked lower than the school your child has been offered a place at, the lower ranked school has been refused because it has been possible to offer a place at a school you ranked higher.

If your child has been offered a place at a school you did not name on your application, this is because it has not been possible to offer your child at place at any of the schools you named, so a place has been offered at an alternative school that still has places available.

You are strongly recommend not to decline the place offered to your child unless they have been offered a place in an alternative school. If you don’t accept the place offered your child may not have a school place for the 2018/19 school year, leaving you liable to prosecution by the Education Welfare Service. You can accept the place offered and decline it at a later date if your child is offered a place at an alternative school from the waiting list or as a result of any successful appeal or late application you may make.

You will be able to accept your offer by:

Please do not use more than one of these options as it is unnecessary and reduces the time our staff are available to provide help to parents and carers.


If your child has been refused a school place, you can appeal to an independent panel. You have 20 school days from the date of your decision letter or email to lodge an appeal (the deadline for applications made by the closing date of 15 January 2018 is Thursday 17 May 2018). Contact details of where to appeal can be found on our School Admission Appeals page.

Waiting Lists

If you have not been offered a place at your first preference school, your child has been refused a place as determined by the oversubscription criteria and/or infant class size legislation (see ‘Infant Refusal Information’ on our School Admission Appeals page). In these circumstances your child will be put on the waiting list for the schools you ranked above that school that has been offered (until the end of the Autumn term 2018). All oversubscribed schools have to maintain a waiting list until the end of the Autumn term 2018. For City community schools, waiting lists will be kept open until the 2019 summer half term and parents/carers will be contacted on a half termly basis to confirm that they wish their child’s name to remain on the waiting list. Other schools may also keep their waiting list open beyond the end of the Autumn term 2018. If you want your child to be placed on the waiting list for a school ranked lower than the school offered, you must email or write to the School Admissions Team to request this.

Your Application

The closing date for applications was Monday, 15 January 2018. If you apply after the deadline this may reduce your chances of getting a place at your preferred school, particularly if it is popular.

You can no longer use the Capita system to apply online, but you can still view any application you made prior to the closing date. Please contact the School Admissions Team on Tel: 0115 841 5568 for an application form. Basic details on the application process, along with things you should consider can be found in the summary guide below:

  • Fill in your application and name up to six infant or primary schools (if applying for a reception year place) or up to three junior schools (if applying for a year 3 place). This can include schools outside Nottingham city.
  • List the schools in order of preference, with your most preferred school listed first.
  • Do not name the same school more than once.
  • We strongly recommend that one of the schools on your application should be where you are sure that your child will meet one of the higher criteria for admission. The admission criteria for Nottingham City primary schools and academies can be found in the ‘Going to School in Nottingham 2018.19 – Appendix 2’ below.
  • If you are applying for a place at a Nottingham City church school or academy, you will also need to fill out a supplementary form at the same time as you make your application. For schools outside Nottingham City, check if you need to fill in a supplementary form.

Going to School in Nottingham

Make sure you read our 'Going to School in Nottingham' booklet to gather as much information as possible about the application process. Appendix 2 gives the admission criteria for all primary schools in Nottingham City.

Things to consider when applying

  1. Most schools in Nottingham city have a catchment area criteria and children living in the catchment area are given a higher priority when places are offered. Details of the catchment area school for your home address can be found by here
  2. Find out about the schools you are interested in. You might find it useful to contact the school to arrange a visit and speak to the staff
  3. The popularity of a school may affect the chances of your child getting a place. The Going to School in Nottingham 2018/19 booklet for parents and carers includes the number of places available at each school and a breakdown of the categories of children offered places last year, which you may find helpful
  4. Consider how your child will get to school as you are responsible for getting them there. Information on school transport is available on pages 18 and 19 of the Going to School in Nottingham booklet
  5. More information is included in the Going to School in Nottingham booklet for parents and carers
  6. If you want to read a school or academy's Ofsted report, you can do so at www.ofsted.gov.uk

Proof of Residence

  • Fernwood, Haydn and Middleton Primary Schools: If you live in the catchment area for Fernwood, Haydn or Middleton Primary Schools and you are applying for a place there, you will need to provide proof of residence as detailed on page 28 of Going to School in Nottingham. Proof of residence is required even if your child already has a sibling attending the school. This documentation should then be sent directly to the School Admissions Team, LH Box 14, Loxley House, Station Street, Nottingham NG2 3NG or emailed to schooladmissions@nottinghamcity.gov.uk clearly marked with your child’s name and date of birth. You should send the documentation with your application form. If you do not provide satisfactory proof of residence we will be unable to consider your application as being from within the catchment area and it may reduce your child’s chance of getting a place at their catchment school
  • Southwark Primary School: If you live in the catchment area for Southwark Primary School and you are applying for a place there, you will need to provide proof of residence. This documentation should then be sent directly to Southwark Primary School, Park Lane, Old Basford, Nottingham NG6 0DT clearly marked with your child’s name and date of birth. Do not send the proof of residence documentation to the School Admissions Team
  • Please note that if you apply for other community primary schools which have a history of being full (oversubscribed) and you live in the catchment area of that school, you may be required to provide proof of residence. If this is necessary, we will let you know once you have submitted your application

If we have reason to believe that an application has been made using intentionally misleading or fraudulent information we will investigate. The investigation may include checking the electoral register. If you are not on the electoral register then you can register online at https://www.gov.uk/register-to-vote

How to apply if you don't live in Nottingham City

If you wish to apply for a city school but you do not live in Nottingham city, you must contact your own local authority to obtain their common application form or apply online via your own local authority's website.

Frequently Asked Questions

Answers to frequently asked questions can be found here. If you cannot find the answer to your question here please contact the school admissions team.

Applications received after 15 January 2018

If you applied after the closing date of 15 January 2018, you will receive a decision on your application from June 2018 onwards. We will not be able to make a decision on your application prior to this date.

If there are more applications for a school than places available, places are offered according to the school's oversubscription criteria given the ‘Going to School in Nottingham 2018/19 – Appendix 2 – admission criteria for primary schools and academies in Nottingham City’ document above.

Where we cannot offer a place for your child at any of your chosen schools you will need to apply for up to three more different schools. We will advise you which schools have spaces where you will have the best chance of securing a place ready for September.

Requests for Admission Outside the Normal Age Group

Some parents/carers may choose to defer the start of full-time education for their child until compulsory school age. If parents/carers wish to take up this option, they may arrange the details with the head teacher of the school. However, if their child’s birthday falls between 1 April and 31 August, deferring admission until compulsory school age would result in the child being admitted into a different school year. In this case, the child could not be allocated a reception place at the school during the 2018/19 year and the parent would have to apply for a place during the 2019 summer term for admission into year 1 in September 2019. The Local Authority strongly recommends that parents/carers do not defer the start of their child’s full-time education as children’s learning chances are likely to be better if they start school with their peers at the beginning of the 2018/19 school year. Parents/carers can request that their child takes up a school place part-time until their child reaches compulsory school age.

Parents/carers may request admission for their child outside their normal age group. In general, it is considered that children should be educated in their normal age group, with the curriculum differentiated as appropriate, and they should only be educated out of their normal age group in very limited circumstances. The decision to allow a child to repeat a year or to admit a child into a cohort outside their chronological year group, in most cases lies with the school or educational setting. However, the following requests must be referred to the School Admissions Team at Children and Adults for consideration and advice:

For children who are chronologically due to start Reception/Foundation 2, regardless of which school they are applying for

  1. parents are required to make an application for their child’s normal age group at the usual time (by 15 January) but should also submit a request for admission out of the normal age group at the same time
  2. the relevant admission authority will be required to make a decision on which age group the child should be admitted to. One admission authority is not required to honour the decision made by another admission authority on admission out of the normal age group
  3. if the request is agreed by all admission authorities, the application for the normal age group may be withdrawn before a place is offered. Parents will then need to make a new application for reception/ Foundation 2 as part of the main admissions round for the following year. The application will then be considered alongside other applications received and determined against the admission arrangements
  4. if the request to be admitted out of age group is refused, the parent must decide whether or not accept the offer of a place for the normal age group, or to refuse it

All requests should be forwarded or referred to the School Admissions Team at Children and Adults. Such requests will need to made in writing and can be from the parent/carer of a child and/or the Head Teacher of the child’s present school. The admission authority will make a decision on the basis of the circumstances of the case and in the best interests of the child concerned. However, the deadline for requesting a delayed admission to reception year for City community schools was 15 January 2018. The Local Authority will not consider any request received after this date for City community schools.

Contact Us

Schools Admissions Loxley House Station Street Nottingham NG2 3NG United Kingdom schooladmissions@nottinghamcity.gov.uk
Tel: 0115 841 5568

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