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What you need to do before you apply for a license to rent your property

You are required to upload a number of certificates and other documents that are relevant to the application; the requirements for these are outlined below. You will NOT be able to complete this application without the required certificates.

Additional Fees: NOTE: If we have to contact you because there are issues with any of the requirements or attachments then it is likely that you will be charged for this; currently £30. If the issues are such that we cannot accept the application, the fee will be returned to you and the application will no longer be considered. This will also incur additional fees when the application is resubmitted to us due to the additional work.

Proof of right to reside (to live) in the UK for the proposed licence holder and proposed manager

Proof of right to live in the UK for the proposed licence holder and the proposed manager where these are individuals. If the proposed licence holder or manager is a company then this will not need to be provided. For this you must provide one of the following either from list A or list B. The applicants must submit a scanned copy of a document from list A or list B. List A is generally right to remain indefinitely; list B is time limited.

 

  1. A passport showing the holder, or a person named in the passport as the child of the holder, is a British citizen or a citizen of the UK and Colonies having the right of abode in the UK.
  2. A passport or national identity card showing the holder, or a person named in the passport as the child of the holder, is a national of a European Economic Area country or Switzerland.
  3. A Registration Certificate or Document Certifying Permanent Residence issued by the Home Office to a national of a European Economic Area country or Switzerland.
  4. A Permanent Residence Card issued by the Home Office to the family member of a national a European Economic Area country or Switzerland.
  5. A current Biometric Immigration Document (Biometric Residence Permit) issued by the Home Office to the holder indicating that the person named is allowed to stay indefinitely in the UK, or has no time limit on their stay in the UK.
  6. A current passport endorsed to show that the holder is exempt from immigration control, is allowed to stay indefinitely in the UK, has the right of abode in the UK, or has no time limit on their stay in the UK.
  7. A current Immigration Status Document issued by the Home Office to the holder with an endorsement indicating that the named person is allowed to stay indefinitely in the UK or has no time limit on their stay in the UK, together with an official document giving the person’s permanent National Insurance number and their name issued by a Government agency or a previous employer.
  8. A full birth or adoption certificate issued in the UK which includes the name(s) of at least one of the holder’s parents or adoptive parents, together with an official document giving the person’s permanent National Insurance number and their name issued by a Government agency or a previous employer.
  9. A birth or adoption certificate issued in the Channel Islands, the Isle of Man, or Ireland, together with an official document giving the person’s permanent National Insurance number and their name issued by a Government agency or a previous employer.
  10. A certificate of registration or naturalisation as a British citizen, together with an official document giving the person’s permanent National Insurance number and their name issued by a Government agency or a previous employer.
  1. A current passport endorsed to show that the holder is allowed to stay in the UK.
  2. A current Biometric Immigration Document (Biometric Residence Permit) issued by the Home Office to the holder which indicates that the named person can currently stay in the UK.
  3. A current Residence Card (including an Accession Residence Card or a Derivative Residence Card) issued by the Home Office to a non-European Economic Area national who is a family member of a national of a European Economic Area country or Switzerland or who has a derivative right of residence.
  4. A current Immigration Status Document containing a photograph issued by the Home Office to the holder with a valid endorsement indicating that the named person may stay in the UK, together with an official document giving the person’s permanent National Insurance number and their name issued by a Government agency or a previous employer.
  5. A Certificate of Application issued by the Home Office under regulation 17(3) or 18A (2) of the Immigration (European Economic Area) Regulations 2006, to a family member of a national of a European Economic Area country or Switzerland, together with a Positive Verification Notice from the Home Office Employer Checking Service.
  6. An Application Registration Card issued by the Home Office, together with a Positive Verification Notice from the Home Office Employer Checking Service.
  7. A Positive Verification Notice issued by the Home Office Employer Checking Service, which indicates that the named person may stay in the UK.

 

A valid, in date, satisfactory Gas Safety Certificate (if there are gas appliances in the property)

A satisfactory certificate must meet all of the following:

In date; Gas certificates are issued for 12 months

For the correct address

Clear copy of ALL pages

The engineer has considered the installation as 'satisfactory'

No codes present indicating danger, waning issued or installation is NOT safe to use

 

More information at Gas Safe Register

 

Energy Performance Certificate (EPC) for the property

Although listed buildings are not required to have one of these, we require one to be submitted with the application.
More information at Gov UK

 

Evidence of landlord insurance for the property

Landlord insurance is different to buildings insurance. Sufficient landlord insurance should include cover for tenants to be put into temporary accommodation if the property is uninhabitable and public liability cover. If evidence of landlord insurance is not provided, then the application will not be accepted. If this or any other document is fraudulent it is likely that a licence will not be issued.

You may also need to provide the following if relevant

Emergency Escape Lighting Test Certificate (if this is present in the property)

A satisfactory test certificate must meet all of the following:

In date; Emergency Escape Lighting Test Certificates are issued for 12 months

For the correct address

Clear copy of ALL pages

The engineer has considered the installation as 'satisfactory'

More information at Fire Safe

Fire Alarm Test Certificate where there is a fire alarm control panel

The fire alarm panel is required to be inspected and tested at least every six months.
A satisfactory certificate must meet all of the following:

In date; Fire alarm inspection and testing certificates are issued for 6 months

For the correct address

Clear copy of ALL pages

The engineer has considered the installation as 'satisfactory'

More information at Fire Safe.

Evidence of relevant training (if undertaken) by proposed licence holder

If the proposed licence holder has undertaken relevant landlord training in the last 3 years please provide evidence of this.
If they do not have this, it will be a licence condition. Details of providers will be provided on the licence document if you are granted a licence.

Written Fire Safety Risk Assessment (If applicable)

More information / advice about fire risk assessments can be found here.

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